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19 Feb 2025

Permanent Administrative Controller – Clover Vacancies

Clover – Posted by JobLink24 –  Roodepoort, Gauteng, South Africa

Job Description

Clover Vacancies – Administrative Controller

Job Overview:
Clover is seeking an experienced Administrative Controller to join our Production team. The ideal candidate will manage administrative controls within their area of responsibility, supporting the smooth operation of the department. This position is based at Clover Head in Roodepoort.

Requirements:

  • Related degree
  • Fluent in Business English
  • Intermediate computer literacy
  • Experience working with senior management
  • Relevant experience in applying job-related concepts, techniques, and processes

Competencies:

  • Proactive and action-oriented
  • Maintains high standards
  • Acts with honesty and consistency
  • Strong planning and organizational skills
  • Logical thinking and reasoning abilities
  • Ability to apply numerical principles

Key Responsibilities:

Administrative Tasks:

  • Manage administrative controls for the Production department
  • Coordinate the repair and maintenance of office and computer equipment
  • Address administrative queries
  • Update daily, weekly, and monthly Logistics and Maintenance reports
  • Prepare monthly and ad-hoc PowerPoint presentations
  • Intermediate proficiency in Excel (required for reporting and data capturing)

Expense Administration & Monitoring:

  • Place purchase orders for Production, Quality, Industrial, and Milk Procurement
  • Ensure all invoices are sent to the finance department for payment
  • Follow up on orders, close unnecessary orders, and manage GRNI with the finance team

Departmental Support:

  • Replenish office refreshments and stationary
  • Organize departmental functions
  • Handle travel arrangements and bookings for the Production, Quality, and Milk Procurement teams
  • Assist the Maintenance Manager with weekly cost analysis per branch
  • Support the finance department and auditors with financial reports
  • Help with year-end stock counts

Reporting:

  • Generate monthly and weekly reports for the Logistics department
  • Provide weekly management information reports on ad-hoc requests
  • Update and maintain monthly presentations

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