Permanent Team Assistant – Medical Management And Strategy And Business Integration | Rand Mutual Admin Services Vacancies
Job Description
Rand Mutual Admin Services Vacancies – Team Assistant – Medical Management and Strategy & Business Integration
Location: Johannesburg, Gauteng
Company: Rand Mutual Admin Services
Job Type: Permanent
Job Sector: Healthcare Administration
Team Assistant – Medical Management and Strategy & Business Integration
Introduction:
As a Team Assistant at Rand Mutual Admin Services, you will provide crucial support to the COID & Group Operations Head of Medical Management and Head of Strategy and Business Integration, ensuring smooth administrative operations and efficient service delivery.
The Job at a Glance:
You will play a key role in managing administrative functions, coordinating meetings, handling travel arrangements, and supporting departmental projects. Your efforts will contribute directly to the success of both the Medical Management and Strategy & Business Integration teams.
What Will You Do?
General Secretarial Support
- Arrange meetings and manage diaries for assigned Heads of Department.
- Compile and distribute monthly reports within agreed timelines.
- Coordinate departmental meetings as needed.
- Prepare reports, letters, presentations, and general correspondence.
- Handle and manage departmental queries.
Travel Arrangements
- Manage end-to-end travel arrangements for assigned Heads and departments.
- Process financial/budget requests for sign-off.
- Take accurate minutes and draft meeting agendas.
- Circulate meeting minutes promptly within set deadlines.
General Administrative Duties
- Track deadlines and follow up on tasks with electronic reminders.
- Maintain committee schedules and deadline tracking.
- Assist with budget control and financial oversight.
- Oversee document management on SharePoint (editing, version control, publishing).
- Upload month-end reports to SharePoint.
- Book meeting rooms and manage stationery orders.
- Handle invoice and operational expense (Opex) management.
- Provide project coordination support and logistics assistance.
- Assist with event planning and management.
What Will You Get in Return?
Rand Mutual Admin Services offers a supportive work environment with opportunities for growth in a 130-year-old stable company. The role includes a competitive salary, flexible work arrangements (hybrid Remote/office setup), and the chance to collaborate with a dedicated, team-oriented group.
Closing Date:
Applications will be reviewed after the closing date. Shortlisted candidates will be contacted within 21 days. If you do not hear from us within this period, please consider your application unsuccessful.
Our Commitment to Transformation:
In alignment with our employment equity goals, Rand Mutual Admin Services encourages applications from underrepresented groups to promote diversity in the workplace.
Requirements:
What You’ll Bring to the Table?
- Grade 12 (Required).
- Diploma in Office Administration, Secretarial, or Project Management (Advantageous).
- 1-2 years of experience in project/event coordination.
- Experience in invoice and Opex management.
- Strong organizational and time management skills.
- Ability to work efficiently under pressure.
- Keen attention to detail and accuracy.
- Excellent verbal and written communication skills.
- Professional presentation and customer service orientation.
- Proficiency in information management, organizing, and planning.
If you meet these qualifications and are ready for a dynamic support role, apply today to join Rand Mutual Admin Services!
APPLY NOW
How to Apply
To apply for this position, click the “Apply Now” button or follow the specific instructions provided in the job description. Ensure that your CV and supporting documents are up to date and relevant to the position.
Please note: This job posting may be closed at any time by the employer, either due to internal recruitment policies, legal requirements, or once a suitable candidate has been found. We encourage you to apply as early as possible.
Only shortlisted candidates will be contacted.
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