Permanent Team Assistant | Rand Mutual Admin Services Vacancies
Job Description
Rand Mutual Admin Services Vacancies – Team Assistant – Medical Management and Strategy & Business Integration
Location: Johannesburg, Gauteng
Company: Rand Mutual Admin Services
Job Type: Permanent
Job Sector: Healthcare Administration
Team Assistant – Medical Management and Strategy & Business Integration
Rand Mutual Admin Services is looking for a proactive and organized Team Assistant to support the Head of Medical Management and Head of Strategy and Business Integration within COID & Group Operations. This role is critical in ensuring smooth administrative processes for effective service delivery.
What Will You Do?
General Secretarial Support
- Arrange meetings and manage diaries for assigned department heads.
- Compile and distribute monthly reports within agreed timelines.
- Coordinate and schedule departmental meetings.
- Prepare reports, presentations, correspondence, and other documents.
- Handle departmental queries professionally.
Travel Arrangements
- Manage end-to-end travel arrangements for assigned Heads and teams.
- Process financial and budget requests for approval.
- Take accurate minutes and draft agendas for periodic meetings.
- Distribute finalized minutes promptly.
General Administrative Duties
- Track deadlines and follow up on tasks with team members.
- Assist with budget control and expense management.
- Maintain and update departmental documents on SharePoint.
- Upload month-end reports and manage version control.
- Book meeting rooms and coordinate stationery orders.
- Manage invoices and operational expenses (OPEX).
- Provide project coordination support, including event logistics.
What Will You Get in Return?
Join a stable, 130-year-old company with opportunities for professional growth. You’ll enjoy a competitive salary, flexible work arrangements, and a collaborative team environment.
Requirements
- Grade 12 (Required)
- Diploma in Office Administration, Secretarial, or Project Management (Advantageous)
- 1-2 years’ experience in project/event coordination
- Experience in invoice and OPEX management
- Ability to work under pressure with strong attention to detail
- Excellent verbal and written communication skills
- Strong organizational and planning abilities
- High level of professionalism and customer service orientation
The shortlisting process will begin after the application deadline. If you do not receive feedback within 21 days, consider your application unsuccessful.
Closing Date: [Insert Closing Date Here]
Our Commitment to Transformation:
In line with Rand Mutual Assurance’s employment equity goals, preference may be given to candidates from underrepresented groups.
APPLY NOW
How to Apply
To apply for this position, click the “Apply Now” button or follow the specific instructions provided in the job description. Ensure that your CV and supporting documents are up to date and relevant to the position.
Please note: This job posting may be closed at any time by the employer, either due to internal recruitment policies, legal requirements, or once a suitable candidate has been found. We encourage you to apply as early as possible.
Only shortlisted candidates will be contacted.
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