Contract Team Assistant | Rand Mutual Admin Services Vacancies
Job Description
Rand Mutual Admin Services Vacancies – Team Assistant 6 Months Fixed Term Contract
Location: Johannesburg, Gauteng
Company: Rand Mutual Admin Services
Job Type: Permanent
Job Sector: Administrative
Team Assistant – 6 Months Fixed Term Contract
Company: Rand Mutual Admin Services
Introduction
As a Team Assistant, you will provide essential support to three Group Executives, ensuring smooth administrative operations for their divisions, enabling effective and efficient service delivery.
The Job at a Glance
You will act as a key administrative resource, managing schedules, coordinating meetings, handling financial tasks, and ensuring seamless communication across departments.
What Will You Do?
General Secretarial Support
- Arrange meetings and manage diaries for department heads.
- Compile and distribute monthly reports on time.
- Coordinate departmental meetings, including catering arrangements.
- Prepare letters, presentations, circulars, and correspondence.
- Address and manage departmental queries efficiently.
Travel Arrangements
- Handle end-to-end travel bookings for departments.
Financial Duties
- Assist in budget control and tracking.
- Process invoices and financial requests for approval.
General Administration Duties
- Take and distribute accurate meeting minutes promptly.
- Draft meeting agendas and follow up on deadlines.
- Maintain departmental documents on SharePoint, including version control.
- Upload month-end reports and manage stationery orders.
- Book meetings and manage committee deadlines.
Stakeholder & Project Duties
- Assist with logistics for training, events, and stakeholder engagements.
- Support project coordination with basic administrative tasks.
- Help organize conferences and manage external stakeholder communications.
What Will You Bring to the Table?
- Education: Grade 12 (Required). Diploma in Office Administration, Secretarial, or Project Management (Advantageous).
- Experience: 1–2 years in project/event coordination, invoice management, and office administration.
- Skills:
- Strong organizational and time-management abilities.
- Ability to work under pressure with high attention to detail.
- Excellent verbal and written communication skills.
- Professional presentation and customer service orientation.
- Competency in stakeholder management and information handling.
What Will You Get in Return?
- Opportunities for personal and professional growth in a stable, 130-year-old organization.
- Competitive salary and benefits package.
- Flexible work arrangements (hybrid office-Remote setup).
- A collaborative team environment that values cooperation and support.
Application Process
Shortlisting begins after the closing date. The process duration depends on candidate progression and manager availability. If you don’t receive feedback within 21 days, consider your application unsuccessful.
Closing Date: 22 August 2025
Our Commitment to Transformation
Rand Mutual Assurance promotes employment equity. Preference may be given to candidates from under-represented groups, in line with our equity plan.
APPLY NOW
How to Apply
To apply for this position, click the “Apply Now” button or follow the specific instructions provided in the job description. Ensure that your CV and supporting documents are up to date and relevant to the position.
Please note: This job posting may be closed at any time by the employer, either due to internal recruitment policies, legal requirements, or once a suitable candidate has been found. We encourage you to apply as early as possible.
Only shortlisted candidates will be contacted.
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